Accident Reporting and Investigation

It is the policy of YOUR COMPANY that all accidents, incidents and near misses are reported to the site and recorded into the company's accident record book which is kept online in our Safety First Package.

The main objective of accident, incidents, near misses reporting and investigation is to reduce incidents and prevent future accidents.

It will be the responsibility of the MD or his nominated representative to notify the Health & Safety Executive in respect of any accident or occurrence for which notification is required by the:

Current - Reporting of Injuries, Diseases and Dangerous Occurrences Regulations(RIDDOR)

The following must be reported:

  • Deaths
  • Specified injuries to members of the public on our premises and taken to hospital.
  • Over 7 day injuries – where an employee or self-employed person is injured at work and away from work or unable to perform their normal work duties for more than 7 consecutive days. This must be reported to the HSE using appropriate forms within 15 days of the accident.
  • Some work-related diseases as per RIDDOR
  • A dangerous occurrence – where something happens that does not result in an injury, but could have done. Eg scaffold collapse, wall collapse, equipment failure etc.
  • Gas Safe registered gas fitters must also report dangerous gas fittings they find, and gas conveyors / suppliers must report some flammable gas incidents

Any accident resulting in more than minor injuries or incident which might have resulted in serious injury will be investigated by the MD or his nominated representative. Depending upon the circumstances of the accident, the MD or his nominated representative may seek the assistance of an external Health & Safety Advisor, both in the investigation and the formulation of preventative procedures to avoid repetition.

A study of the circumstances will help to reduce or remove the causes.

  • When the reports are examined over a period of time, it can be seen whether preventative measures have been effective in reducing accidents.
  • If these objectives are to be attained, investigation and reporting must be accurate, complete and consistent.
  • All accidents and incidents resulting in injury to employees and/or to any other persons or near misses on the premises or sites that YOUR COMPANY employees are working on must be reported immediately to YOUR COMPANY site foreman and or to the site Duty holder or PC and be recorded in the company Accident book and reporting systems.
  • Where there is more than one person injured in the accident a separate page should be used for each person.
  • All relevant questions must be completed for every accident resulting in personal injury.
  • Care should be taken in completing the Accident Report Form and the YOUR COMPANY Supervisor wherever possible should ensure that the injured person reads the entries recorded on his behalf.
  • Care should also be taken when stating the nature of the injury. Unless a medical certificate has been submitted.

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