So, you've been asked to provide a risk assessment, but you're not 100% certain on what it is, or what to include. Hopefully, you'll have more of an idea by the end of this post.
A risk assessment is an examination of a task, job or process that you carry out at work. It makes you think about what can cause harm (identify a hazard) and decide on reasonable steps to prevent that harm. It can help you decide if you've covered everything you need to.
Some regulations require certain control measures; your risk assessment can help you to look at certain risks and control measures in more detail. You don't need to assess these separately, but consider them as a part or extension of your risk assessment. If you have fewer than 5 employees, you don't have to write anything down, but it's good practice to, as it can be reviewed if anything changes and would help if the HSE were to get involved.
Now you know the basics of what a risk assessment actually is, we're sure you'll be after to some tips on how to write one and what to include; so, we've put together five steps of a risk assessment to help you along the way.
You have a duty to assess the health and safety risks that you/your workers face. You must check for any potential biological, chemical, mental and physical hazards. So, have a look around your workplace and see what activities, processes or substances used could injure you/your employees or harm their health.
If you work in the same place every day, it can be easy to miss some hazards, so the HSE recommend looking at:
Have a think about how employees, contractors, visitors, the public etc could be harmed by your activities.
For each hazard, think about who might be harmed, as this will help you to decide the best way of controlling a risk. This doesn't mean identifying people individually, but in groups, e.g. 'passers-by', 'people working in yard' etc.
You should also take into account if you share a workplace - discuss with whom you're sharing with and ensure controls are in place.
Don't forget to ask your workers; they might notice things you don't or identify a group you might've missed.
Some workers may have particular requirements, e.g.:
Consider the probability of each hazard causing harm; determine if you should reduce the level of risk. Don't forget - some risk usually remains, even after precautions have been taken.
For each remaining hazard, you need to decide if the risk is high, medium or low.
Risk is part of life and you're not expected to eliminate all risks or anticipate unforeseeable risks - your risk assessment should only include what you're realistically expected to know. In general, you need to do everything, as far as is reasonably practicable, to protect people from harm.
As we've already said, if you employ under 5 staff you're not required to record your risk assessment in writing; however, if you employ 5 or more staff you are required to have it in writing.
Your record should include your significant findings: hazards, how might people be harmed by the hazards and what's in place to control the risks.
The risk assessment you produce should show that:
When putting together your risk assessments, if you identify a number of hazards, put them into order of importance and address the most serious risk first. Remember: the greater the hazard, the more vigorous and dependable your controls of the risk need to be.
There are very few workplaces that stay the same; new equipment, substances and procedures will be introduced, eventually. These introductions could bring new hazards with them. So, it makes sense to review your risk assessment.
When reviewing your risk assessments, you should consider:
Always make sure that your risk assessments stay up to date.
If you're struggling with putting together your risk assessment, we have a range available on our website, or get in touch and we'd be happy to offer some advice.
By James Murphy
I don't have Microsoft Office or Microsoft Word, what should I do?
If you don't have Microsoft Office, or Microsoft Word installed on your PC or Mac, don't worry - you can still use our products. You can get a free alternative from Open Office.
Open Office Org is open-source developed alternative to Microsoft Office, developed by a large software company called Oracle. Open Source means the company who build the software, allow 100% use of it, 100% free.
Since Open Office is specifically developed to be exactly the same as Microsoft Office, with all the same programs in the suite (Eg: Word, Excel, Access and Power Point) - it will freely open any Microsoft Office file-format. Meaning, just because a document was written in Microsoft Word, doesn't mean it can't be opened in another program. Open Office will do that, and vise versa.
To download and install Open Office;