What is a Fire Risk Assessment?

In England and Wales, if you’re an employer, owner, landlord or occupier of a business or other non-domestic premises, you’re responsible for fire safety and are known as the ‘responsible person’. The Regulatory Reform (Fire Safety) Order 2005 details what you have to do to comply with the law.

Your insurance provider will assume you are in compliance with the fire safety order when they give you a quote.

Your first task is to carry out a Fire Risk Assessment which identifies all the possible fire hazards in the work environment and details what prevention measures are required. The person who provides such a document should be “suitably qualified”.

Fire Risk Assessment writing guide.

Who needs a Fire Risk Assessment?

The Regulatory Reform (Fire Safety) Order imposes a legal requirement to undertake a Fire Risk Assessment. This applies to:

  • all businesses who have 5 or more employees (including part-time)
  • business premises visited by the public
  • landlords with control over business premises
  • landlords of HMO properties
  • self-employed with business premises

What does a Fire Risk Assessment entail?

A Fire Risk Assessment should cover your entire business premises to evaluate:

  • the condition of the building and its age
  • the layout of the building
  • the contents of the building to identify potential fire hazards, sources of ignition and combustible materials
  • the escape routes in the event of a fire

The assessment should also take into consideration who works in the building and in which locations, current fire safety signage in the building, existing protocols for fire prevention and management, and fire safety equipment onsite including its condition and maintenance. Existing fire safety training and drills should also be evaluated.

I will carry out fire awareness or fire warden training and go through some documents with you which will enable you to manage fire safety on your premises. These will include:

  • Fire Evacuation Procedures
  • Fire Evacuation Practice Record
  • Fire Safety Checklist
  • Fire Safety Policy
  • Fire Emergency Plan

After an assessment has taken place, a Fire Risk Assessment Report can be produced. This report will detail any areas that are not compliant with legislation and need urgent attention, along with recommendations for improvements in fire safety provision. It will also ensure you meet regulatory requirements and satisfy insurance needs.

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I don't have Microsoft Office or Microsoft Word, what should I do?

If you don't have Microsoft Office, or Microsoft Word installed on your PC or Mac, don't worry - you can still use our products. You can get a free alternative from Open Office.

Open Office Org is open-source developed alternative to Microsoft Office, developed by a large software company called Oracle. Open Source means the company who build the software, allow 100% use of it, 100% free.

Since Open Office is specifically developed to be exactly the same as Microsoft Office, with all the same programs in the suite (Eg: Word, Excel, Access and Power Point) - it will freely open any Microsoft Office file-format. Meaning, just because a document was written in Microsoft Word, doesn't mean it can't be opened in another program. Open Office will do that, and vise versa.

To download and install Open Office;

  1. Go to www.openoffice.org.
  2. On the left hand side, click 'I want to download Open Office'. In the green box, click the main link which starts with 'Start downloading OpenOffice.org...'
    • Windows Only:When the program has downloaded, click Install and wait for the program to install.
    • MAC OSX Only:When the program has downloaded, a notification box will pop up with an arrow from the Open Office Icon to the Applications Folder in Finder, drag the icon to the Applications folder to install the program.
  3. You are now ready to use Open Office, and the documents you have purchased from us.