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What is a Method Statement and How do I Write One?

Method statements, sometimes called ‘a safe system of work’ are documents that detail the way in which tasks should be completed to adhere to safe working practices. But how do you write them? What tasks do you need them for? And how do they help you win business?

There's method to this madness

Method statements demonstrate that you’re doing things safely and legally, which can give you a competitive edge when pitching for projects and they usually go hand in hand with Risk Assessments.

Do I need a Method Statement?

Method Statements are frequently requested as part of tender processes to gain an insight into your organisation and the way you operate. It’s your opportunity to show how you’ll provide goods and services in a safe and high-quality manner.

Writing a Method Statement may seem like a daunting task, but this article will guide you through the process and enable you to approach Method Statements with confidence.

We’re here to help. We offer a range of templates that you can quickly and easily download. See the full list here.

What's the benefit of having a Method Statement?

  • Method statements can save you time and money too, by giving you an accurate and up-to-date overview of your internal processes and projects.
  • Provide proof that you’re carrying out tasks safely and legally
  • Increased productivity and an effective working environment
  • Give you a competitive edge when pitching for projects

Writing a Method Statement

The first section of your method statement document is the header information and should be used to provide information to your staff or prospective clients, this section might include;

  • A Title e.g. Work Method Statement, or Standard Operating Procedure
  • A brief description of the work to be carried out
  • Your company details, logo, name, address etc
  • Start date, completion date
  • Site address
  • Site contact details including emergency numbers etc
  • Document author, H&S contact
  • Document number, issue date, revision date, revision number etc

Section 2 is a summary of the main hazards that are present and the control measures that must be implemented as a result.

List the Personal Protective Equipment that must be worn from your risk assessment and includes it here along with any Environmental or Quality procedures that must be taken during the task.

Section 3 is used to describe the task in more detail:

  • Staff & training
  • Permits to work
  • Machinery shutdown and lock off procedures
  • Site Access and Egress
  • Material Handling
  • Scaffold & Access to height
  • Background and preparation
  • Welfare and first aid

    Finally, section 4 is the step by step guide and used to explain in detail the steps that must be taken if the task is to be carried out safely. It’s important to include all relevant details in the order that you expect them to be carried out. We’re here to help. We not only offer free guides and templates but we can write your method statements for you. To find out more call 0114 244 4461.

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I don't have Microsoft Office or Microsoft Word, what should I do?

If you don't have Microsoft Office, or Microsoft Word installed on your PC or Mac, don't worry - you can still use our products. You can get a free alternative from Open Office.

Open Office Org is open-source developed alternative to Microsoft Office, developed by a large software company called Oracle. Open Source means the company who build the software, allow 100% use of it, 100% free.

Since Open Office is specifically developed to be exactly the same as Microsoft Office, with all the same programs in the suite (Eg: Word, Excel, Access and Power Point) - it will freely open any Microsoft Office file-format. Meaning, just because a document was written in Microsoft Word, doesn't mean it can't be opened in another program. Open Office will do that, and vise versa.

To download and install Open Office;

  1. Go to
  2. On the left hand side, click 'I want to download Open Office'. In the green box, click the main link which starts with 'Start downloading'
    • Windows Only:When the program has downloaded, click Install and wait for the program to install.
    • MAC OSX Only:When the program has downloaded, a notification box will pop up with an arrow from the Open Office Icon to the Applications Folder in Finder, drag the icon to the Applications folder to install the program.
  3. You are now ready to use Open Office, and the documents you have purchased from us.