Guide to Disciplinary Procedures

If you want to issue an employee with a formal warning then it is important that you arrange a
formal disciplinary hearing. This is one of the key parts of the ACAS Code of Practice on Disciplinary
Procedures; it provides the employee with an opportunity to defend the allegations made against
them before the employer makes a final decision.

The employee should be invited to the hearing by way of written invitation. The invite letter should:

  1. Set out the allegations against the employee
  2. Inform the employee of the maximum sanction under consideration, e.g. is dismissal a
    possible outcome
  3. Detail who the disciplinary manager is and where and when the hearing will be held
  4. Explain that the employee can be accompanied by a trade union representative or colleague
  5. Enclose copies of the documentation that will be relied on

We have produced a template invitation to disciplinary hearing letter which you can download for
free. When you download the letter you will receive:

  • The template letter in Word format so you can easily edit it
  • A step by step guide to completing the letter
  • A detailed guide to conducting disciplinary proceedings with tips on best practice
  • Download your Invitation to Disciplinary Hearing Letter here

    Other documents you may find useful:

    • Confirmation of formal verbal warning
    • Confirmation of first written warning
    • Confirmation of final written warning
    • Confirmation of dismissal
    • Confirmation of summary dismissal
    • Confirmation of dismissal – under 2 years service

Other recommended resources

HR & Employment Law basics

Struggling to get your head around HR & Employment Law and how it relates to your business and your employees?...

Read more

HR Health Check Questionnaire

Free HR Health Check Download from EL Direct Ltd

Read more

Flexible Furlough Agreement Template

Download Your Free Flexible Furlough Agreement Template to start, change or end an agreement with an employee to stop work...

Read more

The end of furlough: your options explored

Please Note: All information was correct at time of writing on 02 September 2021. We do our very best to...

Read more